The second meeting of the Buckland Appraisal Steering Group was convened and held in the Reading Room on October 2nd 2001 at 8p.m.

Present:- Councillor Les Elson (Chairman), Councillor Amanda Allen,Councillor Philip Haynes, Howard Longstaff, Allison Walshe, lain Laurenson (Clerk), Sue Dovey (Adviser from Surrey Volunteer Service Council), Ian Wilson (Chairman Betchworth Parish Council).

1.    Apologies for absence.

      Apologies for absence were received from Everett Leeds and Karen Monroe.

2.    New recruits.

      Allison Walshe was welcomed to the meeting as potential Publicity Officer.

      Ian Wilson was welcomed as a guest from neighbouring Betchworth.

3.    Minutes

      The minutes of the first meeting, having been circulated, were taken as read.

      A request was made that the Clerk produce a flow chart to monitor progress.

      The Clerk agreed to do this, basing it on the SVSC flow chart model.

4.    Soft Ware Package.

Howard Longstaff distributed copies of the Cheltenham Gloucester Questionnaire. He had produced 10 copies at a cost of £32. It was agreed that a preamble should be given with demographic questions, giving reasons why the question was being asked. It was agreed that members of the Steering Group study the questionnaire in preparation for a detailed discussion of the questions to be asked. This discussion to be held at the next meeting.

5.    Website.

Howard Logstaff proposed the creation of a Website to give publicity to the Appraisal and to carry the finally agreed questionnaire. It was agreed that this be done if sufficient funding was obtainable.

6.    Flier.

Allison Waishe agreed to design the Flier to be inserted in the next copy of the Parish Magazine. Philip Haynes agreed to arrange for the printing. The Clerk to loan 4 ballot boxes from Mole Valley to be sighted at the Shell Garage, Village Shop, Church and Reading Room, to receive back the response to the Flier.

Karen Munroe and Amanda Allen had produced a report which was circulated. Publicity for the event to be by means of the Filer and part of the publicity for the Betchworth and Buckland Holiday activities.

The date of the workshop has been set for 5th January 2002, with the closing date a week later. The proposal was for 5 categories with a small prize for each; a fund of £30 was set aside for the prizes.

To stimulate ideas for the children, Photos and art works depicting the village to be displayed on the walls. Duncan Ferns and lain Laurenson to be asked for the photographs.

A budget of £50 was set aside for good quality cartridge paper and poster paints.

A professional facilitator was considered but the cost together with the uncertain numbers of children that would be attracted, meant that this was put on hold for the moment.

8.    Budget

The Clerk reported difficulty in producing a budget for the Countryside Agency grant application. An outline budget to be sent to Sue Dovey and David Terry before the final application was submitted. The estimated figures produced so far were as follows.

Public Meetings    £300

Publicity Fliers Poster Production

Parish Magazine.    £1,000

Web Site    Waiting for quotation.

Children’s Poster workshop, materials, prizes    £80

Facilitator    £100?

Printing Questionnaire    £300

Production and distribution of final report.    £800

I.T. expenses.     £500

Clerical expenses, postage, telephone, email, photocopying.    £200

9.    Any Other Business

Sue Dovey expressed concern that Mole Valley District Council were not sufficiently involved in the Appraisal. The Clerk agreed to try and persuade Maurice Homewood, Chairman of Mole Valley District Council, to attend the next meeting.