Meetings

Parish Council Meetings

Buckland Parish Council meetings have, for many years, been held in the Reading Room, Old Road, Buckland, on the second Monday of alternate months. In April 2020 the UK Government enacted legislation to allow parish councils to take decisions in “virtual meetings”. Buckland Parish Council held all its meetings as virtual meetings up to and including its 2021 Annual Meeting that was held on Tuesday 4th May 2021.

The government legislation that allowed Parish Councils to meet and take decisions without Councillors needing to be in the same location expired on Thursday 6th May 2021. When your Parish Council met on 4th May 2021 Councillors, following advice received from the National Association of Local Councils, decided to use the Local Government Act 1972 s101 through a Scheme of Delegation to delegate power to the Clerk (Council’s ) Proper Officer for the day to day business of the Parish Council.

The draft minutes of the 4th May 2021 Annual Meeting of Buckland Parish Council note your Council’s intention to convene a virtual gathering on Monday 12th July 2021 and to hold an “in person” Council Meeting on Monday 13th September 2021; in each case reflecting the normal practice of bimonthly meetings on the second Monday. If, in the interim, meetings of Council’s Planning and Licensing or Finance Committee are convened consideration will be given to the government advice on gatherings in place at that time and to the availability of Covid secure local venues.

Your Parish Council welcomes members of the public to observe all its meetings and provides an opportunity to speak during an open session referred to as the “Open Forum” during which Members of the public are invited to put questions or draw relevant matters to the Parish Council’s attention.  The Chairman, will, at the start of each Open Forum, confirm the amount of time available for the open session and for each person to speak.

Your Parish Council is always willing to discuss topics proposed by members of the public and encourages you to share your thoughts and ideas. However, as each agenda is prepared a week in advance (to be legal it has to be publicised for at least six days), you will need to submit any topic you wish to see discussed at the first meeting at which it is raised (to the Clerk) at least eight days before the meeting.

Whilst you are welcome to raise a point that does not relate to an item on that evening’s agenda, Council’s discussion of the item is likely to need to be deferred (to allow a specific item to be included on a future agenda) to ensure any decision taken will be binding in law.

If, once the agenda for the a parish council meeting (whether a full council meeting or a meeting of one of Council’s committees) is published, you decide you would like to attend please be sure to check the venue details and, if the meeting is described as virtual contact the Clerk to ask for a meeting access code to be issued to you shortly in advance of the meeting – please do not assume a meeting will be held at the Reading Room unless this venue is stated on the agenda.

Annual Parish Meeting

The Annual Parish Meeting provides you with an opportunity to engage with your Parish Council to report on its activities and for residents to ask questions, provide feedback and help influence future priorities.

The Parish Council consults the local community on topical issues, anticipated policy changes being considered by Mole Valley District Council and Surrey County Council and potential amenity improvements so do make the time to come along and contribute.

Until meetings in person were curtailed last year, the meeting, that was held in the Reading Room, included a short refreshment break, providing an opportunity to say hello to anyone you have not met before and to enjoy a “catch up” with local residents you already know.

The 2020 Annual Parish Meeting was initially postponed, and, inline with government guidance, subsequently cancelled. Draft minutes for the 2019 Annual Parish Meeting are available to download (scroll down).

As Annual Parish Meetings are held between 1st March and 1st June, the Parish Council, when it met on 8th March 2021, decided to hold a virtual 2021 Annual Parish Meeting at 7.45pm on Monday 19th April 2021. Draft minutes for the 2021 Annual Parish Meeting will be published before the end of May 2021.

Agendas

A copy of the agenda for each upcoming meeting is made available to download and is displayed on the Parish Council Notice Board opposite the village shop.

Minutes of Parish Council Meetings and Annual Parish Meetings

The minutes of each meeting are added to this page as PDF attachments and remain available to download for at least two years.  If you wish to read minutes of earlier meetings they can be viewed at the Surrey History Centre.

If a different file format would be helpful please contact the parish council to provide us an opportunity to try to assist you.

Parish Council Meetings held during 2021/22 Financial Year

4th May 2021 (Draft)

Parish Council Meetings held during 2020/21 Financial Year

8th March 2021
11th January 2021
30th November 2020 – Planning Committee
9th November 2020
14th September 2020
13th July 2020
11th May 2020

Parish Council Meetings held during 2019/20 Financial Year

9th March 2020
13th January 2020
11th November 2019
9th September 2019
8th July 2019
13th May 2019
25th April 2019

Parish Council Meetings held during 2018/19 Financial Year

11th March 2019
14th January 2019
12th November 2018
10th September 2018
9th July 2018
14th May 2018

Annual Parish Meetings

The 2021 Annual Parish Meeting was held on Monday 19th April 2021 and draft minutes will be published by the end of May 2021.

The 2020 Annual Parish Meeting was cancelled in accordance with government guidance.

25th March 2019
19th March 2018

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