Parish Council Meetings
Buckland Parish Council meetings have, for many years, been held in the Reading Room, Old Road, Buckland, on the second Monday of alternate months. In April 2020 the UK Government enacted legislation to allow parish councils to take decisions in “virtual meetings”. Buckland Parish Council held all its meetings as virtual meetings up to and including its 2021 Annual Meeting that was held on Tuesday 4th May 2021.
The government legislation that allowed Parish Councils to meet and take decisions without Councillors needing to be in the same location expired on Thursday 6th May 2021. When your Parish Council met on 4th May 2021 Councillors, following advice received from the National Association of Local Councils, decided to use the Local Government Act 1972 s101 through a Scheme of Delegation to delegate power to the Clerk (Council’s ) Proper Officer for the day to day business of the Parish Council.
The draft minutes of the 12th July 2021 Meeting of Buckland Parish Council noted your Council’s intention to convene to hold an “in person” Council Meeting on Monday 13th September 2021 subject to the government advice on gatherings in place at that time and to the availability of a Covid safe local venue.
Your Parish Council ordinarily welcomes members of the public to observe all its meetings and provides an opportunity to speak during an open session referred to as the “Open Forum” during which Members of the public are invited to put questions or draw relevant matters to the Parish Council’s attention. Depending upon the size of the available venue, it may prove necessary to ask anyone wishing to attend to reserve a space in advance. More information will be issued via a parish update around the time the agenda is published. The Chairman, will, at the start of each Open Forum, confirm the amount of time available for the open session and for each person to speak.
Your Parish Council is always willing to discuss topics proposed by members of the public and encourages you to share your thoughts and ideas. However, as each agenda is prepared a week in advance (to be legal it has to be publicised for at least six days), you will need to submit any topic you wish to see discussed at the first meeting at which it is raised (to the Clerk) at least eight days before the meeting.
Whilst you are welcome to raise a point that does not relate to an item on that evening’s agenda, Council’s discussion of the item is likely to need to be deferred (to allow a specific item to be included on a future agenda) to ensure any decision taken will be binding in law.
If, once the agenda for the a parish council meeting (whether a full council meeting or a meeting of one of Council’s committees) is published, you decide you would like to attend please be sure to check the venue details and, if the meeting is described as virtual contact the Clerk to ask for a meeting access code to be issued to you shortly in advance of the meeting – please do not assume a meeting will be held at the Reading Room unless this venue is stated on the agenda.
Until meetings in person were curtailed last year, the meeting, that was held in the Reading Room, included a short refreshment break, providing an opportunity to say hello to anyone you have not met before and to enjoy a “catch up” with local residents you already know.
A copy of the agenda for each upcoming meeting is made available to download and is displayed on the Parish Council Notice Board opposite the village shop.
Minutes of Parish Council Meetings
The minutes of each meeting are added to this page as PDF attachments and remain available to download for at least two years. If you wish to read minutes of earlier meetings they can be viewed at the Surrey History Centre.
If a different file format would be helpful please contact the parish council to provide us an opportunity to try to assist you.